New Information posted: 14 October 2025.

Volunteer Rota – Draft 1 for review

Understanding the Rota:

• The Rota will open as a PDF document - placed at the bottom of this page in the blue bar. There are 3 pages to the document, so if you don’t see your name on the first page, please keep scrolling!
• All volunteer names are in alphabetical order (by last name) on the left-hand side of the document. Find your name and then look across to see what shifts you have been allocated.
• You can then look at the top part of the document to see the approximate timings of your shifts.
• Unusual shift flag: If you have a green Y next to your name, this is an acknowledgement that you have an unusual shift pattern, e.g. back-to-back shifts. Please note: this is just an approximation, if you have back-to-back shifts, e.g. ending at 10pm and starting at 9am we will create flexibility to give you a rest.
• Current shifts are a rough guide, especially in the Brewery Arts Centre and Basecamp as these are multi-stage venues. Full details of the specific sessions you will be involved with will be included in the final version of the rota.
• The Leisure Centre, Town Hall, and the Box only have one event on at any given time. Please use the Festival programme to see what events are on during your allocated shift time. Please note: we have a lot of film events in the Box that haven’t been announced yet, these will be going on sale next week.

Creating the Rota:

• Look at your availability, requests, and interests. Please note: as you can imagine we receive lots of requests and some sessions are very popular so we have done the best we can. 
• Tried to space shifts out nicely and give variety
• Due to requests, some people have shifts only in one venue e.g. the Brewery Arts Centre
• Sometimes shifts might look very close (11pm finish and then 9am start), we are aware and will review the final rota to ensure you won’t need to start that early.

ACTION: Things to check and report back:

• If your availability has changed
• If you feel you have too many hours, or if you are keen and able to offer any more time (always appreciated!).
• If you would like more variety (e.g. all in BAC, although your shifts will be very varied as part of this).
• If you can’t access the document or can’t understand it, you can also let us know and we will get in contact directly.

Things to keep in mind:

• This is only a first draft, there will be many changes before the rota is finalised, so no matter how you feel about the Rota, please be patient as it evolves over the next few weeks.
• Fellow Volunteers have shared from previous years, the experiences they enjoyed most were the ones they least expected! So please be open-minded to shifts that may not have been your first pick.

IMPORTANT:

You must fill out the feedback form - as opposed to emailing us directly - we need to ensure all feedback is collated in one place.

Feedback deadline: Sunday 19th October.