Updated: 14th November 2025.

Overall Volunteer Rota – Final version & Brewery Arts specific rotas

Pleased to say this is now ready for you to download via the link further down this page.

Understanding the rota documents:

• The Rota will open as a PDF document - placed at the bottom of this page in the blue bar. There are 4 pages to the document, so if you don’t see your name on the first page, please keep scrolling!
• All volunteer names are in alphabetical order (by last name) on the left-hand side of the document. Find your name and then look across to see what shifts you have been allocated.
• You can then look at the top part of the document to see the timings of your shifts.
• Unusual shift flag: If you have a Y next to your name, this is an acknowledgement that you have an unusual shift pattern (e.g. a later evening shift followed by a morning shift). We are working through these and will email you directly soon re your shift timings, or please do email us if you have any specific queries. Be assured when you arrive to register the team and venue supervisors will work with you to ensure your shift finish/start hours are manageable
• If you have a yellow highlighted Y this means the main document implies you are working two back-to-back shifts in a day. Rest assured, this will not be the case (!) and we will either have you down to start later/finish earlier than the main rota indicates or you will have a decent chunk of time off between shifts. This is usually to accommodate a specific request you made and/or if you are supporting us on specific roles (e.g. working at the bookshop). We will email you directly soon re your shift timings or please do email us if you have any specific queries.
• Current shifts are an overall guide, especially in the Brewery Arts Centre and Basecamp as these are multi-stage venues.
• Basecamp shifts will be set out for you by the venue supervisor when you arrive to start your shift (but it is a dynamic environment so be prepared for occasional changes on the fly).
• The Leisure Centre, Town Hall, and the Box only have one event on at any given time. Please use the Festival programme to see what events are on during your allocated shift time.

Brewery Arts specific rotas

These can be downloaded below and set out what you will be up to during your Brewery Arts shifts:

BREWERY ARTS - THURSDAY ROTA

BREWERY ARTS - FRIDAY ROTA

BREWERY ARTS - SATURDAY ROTA

BREWERY ARTS - SUNDAY ROTA

We have tried where we can to accommodate as many requests as possible and we hope the rota provides a variety of sessions.

The session timings set out on this rota are the latest time you need to to report to the venue (this is 30 minutes ahead of the actual session start time for most sessions). This is in order to allow time for the staff briefing, fully prep the venue and then perform ticket checks in order to ensure a prompt start. Once the session is underway you can sit back and enjoy the session. The time stated on the rota also allows time for you to help clear out and tidy up the venue before handing over to the team on the next session.

Time between sessions is free time. Some shifts may seem to have various gaps, rest assured we will have jobs that may well fill them so please be prepared to be a bit flexible!

Things to keep in mind:

• This is the final published version, any changes from here will be agreed with you specifically. If you are happy with your shifts, there is no action required, we will see you next week when you register.
• Please email us if you have any specific concerns or queries. Bear with us as things get hectic around here now but we will reply to all specific queries as soon as we can.
• For any general queries please use the facebook group or ask the team when you register. Most issues/concerns we will be able to sort out with you when you arrive for the festival.
• Fellow volunteers have often said in previous years that the experiences they enjoyed most were the ones they least expected! We hope you have a great festival!

Meal requests

Please use this form to pre-order your vegan friendly chili. Please complete this no later than 9am on Monday 17th so we can order in what we need. Please see email from earlier this week for details - meal pre-order form.

Leisure Centre volunteer parking (limited availability and strictly first come first served). 

To apply for a parking permit please use this form, please read through all the terms.

Volunteers Night - 4th November - recording and slides

Thanks for all who joined us. We hope it was an enjoyable and informative evening.

The recording of the volunteers night can be found here (opens as Youtube page): https://youtu.be/kLpj_KKVbAI

The slides from the volunteers night can be found HERE (PDF).

Brewery Arts procedural document

Please read and understand this document before you arrive at the festival. You ill be asked to sign you have read it when you register, a few hard copies will be around for you to look through at registration as well.

Please also look through the volunteer handbook which can be downloaded below.